How to Add Primary Inspection Items in the Field (iOS)

Primary Items are the top-level inspection items that live directly on a building record. These include:

• Systems — Sprinkler, fire alarm, special hazard, and suppression systems.
• Assets — Fire pumps, standpipes, antifreeze systems, and more.
• Groups — Fire extinguisher, emergency light/exit sign, and fire door groups.

These are the primary fire protection systems located at a building. Primary Items can be added during building setup, while creating an inspection or inspection series, or directly in the field by technicians using the mobile app.

➕ Add Primary Inspection Items

To begin, locate and start the inspection. From the main Inspection screen, tap the blue ➕ button in the bottom-right corner.

You'll see two options:

• Add Existing Item — Adds an item that already exists on the building but was not included in the scheduled inspection.
• Add New Item — Creates a brand-new item and adds it to both the building and the current inspection.

Choose the option that matches your workflow.

🆕 Add a New Item

Step 1: Add item 

Tap the blue ➕ button in the bottom-right corner and select Add New Item.

Step 2: Select the item type

The types displayed here depend on your organization's configuration. 

Examples: 

• For Wet, Dry, Deluge, or Preaction Systems, select System
• For Clean Agent or CO2, select Special Hazard Systems 
• For Fire Pumps or Standpipes, select Asset

Step 3: Select Item Type and Name

Enter a Name for the item and select the Type from the dropdown list. The available types depend on the item type previously selected.

(Optional) If your organization uses barcodes, tap Scan to scan the barcode using your device's camera or a supported Bluetooth scanner.

Step 4: Save

Once the name and item type have been selected, tap Save. 

You'll be returned to the Inspection's home screen, where the new item will now appear ready to be inspected. 

Repeat these steps to add additional primary items as needed.

🏗️ Add an Existing Item

Use this option when the item already exists on the building but was not included in the scheduled inspection.

Step 1: Add item 

Tap the blue ➕ button in the bottom-right corner and select Add Existing Item.

Step 2: Chose from the list of existing items 

Here you will see a list of Primary Items that currently exist at the building. Tap one or more of the items you'd like to add.  

Items that appear grayed out with a checkmark are already included on the inspection and cannot be removed.

Step 3: Save

Once you've made your selection, click Save. The existing items will be added ready to be inspected. 

❓What Happens Next? 

After saving: 

• The Primary Items selected or newly created are added to your inspection. 
• The inspection questions asked are automatically determined by its type and the inspection frequency.
• New items created in the field are added to the building record and
• If the inspection is part of an inspection series, both new and existing items added in the field are added to the remaining inspections within the series. 

Once a primary item has been added, you can add any required secondary items, such as valves, alarm devices, extinguishers, or emergency lights.

🔗 How to Add Secondary Items in the Field (iOS)