Sections are a means of organizing inspection items in a building. In Inspect Point, the hierarchy of an inspection item is Building → Section → Location. For example, a fire extinguisher can live at 1001 Broadway → First Floor → East Hallway Entrance. By filtering to specific sections on the iPad, technicians can efficiently complete inspections, as they’re spending the minimum time necessary in each section.
Sections are available for Alarm Devices, Fire Extinguishers, and Exit Signs / Emergency Lights. Sections can be added in the backend and on the iPad. This article explains how to add and manage sections in both areas, and how to use them efficiently on inspections.
Adding Sections in the Backend
Sections are stored at the building level; what is saved on Building #1 will be different than what’s on Building #2. The Sections tab shown below stores all sections at the current building. Sections added for the first time on the iPad or on individual inspection items will appear in the Sections tab once saved.
From the Sections Tab
To add from the Sections tab, first navigate to your desired building and locate the Sections tab at the top of the screen.
Any existing sections will appear here. To add a new section, type into the Add New Section textfield, and click the + button to add to the grid below.
Once added, the Details button lets you change the section’s name.
From Inspection Items
To add from individual inspection items, navigate to either the Fire Extinguishers, Exit Signs / Emergency Lights, or Alarm Devices tab on the building.
Next, click into the group to see the list of inspection items. Section will appear as a column for each extinguisher (in this example).
To edit the section, either click Edit on the individual extinguisher, or click the Mass Edit button to edit all at once.
After clicking Edit, Section appears at the top of the screen. After clicking into the textfield, the list of available sections (from the Sections tab on the building) will appear in a dropdown.
As you type, the list of sections will be filtered down to match the text entered.
You can either select an existing section here or add a new one.
Click Update to save your changes. The section will now be reflected in the group detail screen.
When adding from the Mass Edit screen, the field is not searchable. You will have to enter the text like it appears in the Sections tab, or add a new one.
Filter by Section
Within each Alarm System, Exit Sign / Emergency Light, or Fire Extinguisher group you have the option to filter by Section.
After filtering down to Basement, for example, a user could export the list of extinguishers to see only those in the basement of this building.
On the iPad
With sections set up in the backend, we can now explore their use on the iPad during an inspection.
To begin, start your desired inspection and tap into either the Fire Alarm Systems, Fire Extinguisher Groups, or Fire Exit Sign Groups tabs. For this example we will use a fire extinguisher group.
After tapping Inspect next to the desired extinguisher, you’ll notice the Section field in the middle of the modal. This carries over from the backend, should one have been entered. Additionally, the blue Section button displays the full list of sections entered from the Sections tab on the building.
You can either select from this list or add a new section. Once the inspection is saved, new sections added on the iPad will appear in the Sections tab on the building
With sections finalized for each extinguisher, we can return to the group detail page. At the top of the page you’ll notice the Sections button. Tapping this allows you to filter by Section.
This is extremely handy if technicians want to inspect a building section-by-section, rather than each item in a row, unfiltered. Often times, two extinguishers in a row on this list can be in opposite sides of the building. Inspecting in this manner could be inefficient, as the tech will be wasting valuable time moving throughout the building unnecessarily. By inspecting section-by-section, job time can be drastically improved.
Continue adding sections and filtering as necessary.