Deficiency Detail Screen

The Deficiency Detail Screen serves as the central hub for viewing, editing, and managing individual deficiency records.

From this screen, users can:

• View complete deficiency details
• Track history and updates over time
• Edit key fields inline
• Take action to resolve or edit deficiency details

🌟 Key Benefits: 

• Clear visibility into all deficiency details
• Full history tracking for better decision-making
• Streamlined workflow with inline editing
• Faster resolution through centralized information

🔗 How to Access

You can open the Deficiency Detail Screen by clicking the Deficiency ID from:

• Deficiencies Listing Screen
• Inspection Detail Screen
• Building → Deficiencies tab

🧭 Deficiency Detail Screen Overview

The Deficiency Detail Screen is organized into three tabs, Details, Activity, and Photos, providing a structured view of all information related to a deficiency.

At the top of the screen, users can view and update the Severity (Deficiency Status), Resolution Status, and Tags. Simply click into any field to select a new value from the dropdown or, in the case of tags, type to create a new one. 

All updates are saved automatically, making it easy to manage deficiencies efficiently in real time.

Note: This screen supports inline editing, allowing users to quickly update key fields without navigating away.

📋 Details Tab

The Details tab provides a comprehensive view of the deficiency, organized into clear sections including general information, key dates, notes, and system/asset details. This layout makes it easy to quickly understand what was flagged, where it occurred, and the full context behind the deficiency.

🏢 General Information

• Building - Click to open the Building Detail Screen
• Address - Building address
• Date Opened - Date the deficiency was first opened 
• Last Reported On - The most recent date the deficiency was linked 
• Internal Notes - Internal only 
• Notes - Displayed in the Deficiencies section of the report 
  • Both sections are collapsible and support inline editing

🧯 System / Asset Details

The information displayed here varies depending on where the deficiency was flagged (e.g., sprinkler, extinguisher, etc.).  

Fields Include: 

• System / Asset Type
• Group Name
• Location
• Manufacturer
• Type / Size / Weight

🕒 Activity Tab

The Activity tab gives a complete audit trail, providing a comprehensive and easily readable history of actions taken related to a deficiency. 

The information here is presented in a timeline view, with the most recent activity at the top. Users can adjust this by selecting the Ordered by option on the right, then select Oldest → Newest. 

Each activity entry captures important details to provide full visibility into how the deficiency has evolved over time, including creation details, inspection context (such as building, question, and answer), status updates (e.g., “Resolution Status changed to Fixed”), and any technician updates or edits.

There are two viewing options:

• Expand All – Full detail for each event
• Collapse All – Summary view

You can adjust your view at any time using the Show Details option on the right side of the page.

📸 Photos Tab

The Photos tab displays all images associated with the deficiency, providing helpful visual context. You can upload photos by clicking to upload or dragging and dropping files (JPG, PNG, and GIF formats supported, up to 5 MB each).

Each photo includes a thumbnail preview, description (linked to the related inspection/answer), date and time captured, and an option to delete. Clicking on a photo opens an enlarged view where you can edit the description, mark the image as internal-only, navigate between photos, or delete it.

When deleting a photo, a confirmation message will appear to prevent accidental removal. Once confirmed, the photo is immediately removed and a success message is displayed.

✅ Resolve a Deficiency

Users can resolve a deficiency here on the detail screen. To do so: 

1. Click Resolve (top right)
   
2. Complete the modal fields:
   • Resolved By (text field)
   • Resolution Status (select or create new)
   • Resolution Date (defaults to today, editable)
   • Resolution Notes
3. Click Resolve

🗑️ Delete a Deficiency

To delete a deficiency:

1. Click Delete
   
2. Confirm the action when prompted by selecting Cancelled

⚠️ This action is permanent and cannot be undone.